TroopMaster Web 2.0 uses a permission-group system to control what each user can view and edit. Setting this up correctly is important before distributing logins to members.
| Term | Meaning |
|---|---|
| User Account | An individual login (UserID + password) assigned to one person |
| Permission Group | A named role (e.g., Scoutmaster, Parent) with defined access rights |
| Active Account | An account that has been enabled and can be used to log in |
Every user account is assigned to exactly one permission group. The group determines what data the user can see and change.
Most units create groups similar to:
| Group | Typical Access |
|---|---|
| Administrator | Full read/write access to all data |
| Scoutmaster / Key 3 | Full access to scout and adult records |
| Committee Member | Access to selected administrative areas |
| Parent | View own scout's data only |
| Scout | View own advancement and activities |
| Merit Badge Counselor | View counselor-relevant data |
A full list of configurable permissions is available at troopmaster.com/permissions.html.
After permission groups are defined:
Accounts that are not marked Active cannot be used to log in, even with valid credentials.
For bulk account creation, use the auto-generate passwords feature to create credentials for multiple members at once. You can then export or email the credentials to each member.
To prevent scouts or parents from uploading data changes from the mobile app:
Read-only mobile accounts can view and sync data but cannot push changes back to the server.
Some units enable new members to register themselves:
TroopMaster supports internal email aliases that forward to groups:
leaders@yourtroop.troopmaster.com) that routes to all registered leaders